INDEPENDENT FF&E / OS&E CONSULTANCY

Better budget forecasting, full cost transparency, and improved hotel operation.

Is your budget sufficient ?

Save up to 30% on your project and future operations

FIGURZ relies on field experience, consulting, and data. Our purpose is to remain objective in anticipating needs related to interior design and operational equipment.

With 20 years of combined experience in FF&E/OS&E management, we’ve consistently found that their complexity is underestimated. Underfunded packages lead to tensions, budget overruns, delays, and last-minute trade-offs. Quality suffers, and operating costs end up being higher.

FIGURZ steps in early and quickly. Our ambition is to validate a budget aligned with the project's positioning, identify program requirements, and assign tasks according to the relevant expertise.

Scope of services

Budget definition

  • Evaluate different scenarios based on hotel positioning or the size of public areas and establish progressive budgets accuracy based on the progress.

    Example: Ensuring the OS&E budget fits the level of food & beverage services provided.

  • FIGURZ and our partner Data Think Lab analyse up to 100,000 online guest reviews of nearby hotels to uncover key expectations.

    Example: An investor plans to cover a hotel’s inner courtyard but switches to a garden after learning local guests often complain about a lack of green spaces. FIGURZ connects them with a landscape designer and adjusts the budget accordingly.

  • Identify the appropriate FF&E and OS&E budget using our data insights. An expert supports you through an in-depth feasibility study.

    Example: The type and quantity of housekeeping carts for a 150-room hotel can influence the budget by tens of thousands of euros.

Optimizing operations

  • Leverage our operational experience to enhance both staff workflows and guest experience.

    Example: Specify door stoppers to prevent slamming and wear on door latches.

  • Receive detailed OS&E listings tailored to your services.

    Example: Room-specific OS&E checklists based on Atout France classification or essential maintenance items.

  • When a missing service is identified, we assist the client in finding the right partner.

    Example: During project analysis, LED strip lights in furniture were not mentioned—this reveals the need for a lighting designer to select the equipment.

Align stakeholders

  • With on-the-ground experience and a pragmatic approach, FIGURZ defines the roles of each stakeholder—from design to installation of all FF&E/OS&E.

    Example: Who designs the layout plans, purchases, and installs housekeeping storage units?

  • Consulting to identify all cases where furniture selection requires specific implementation measures.

    Example: If electric bed-lifts are requested to reduce workplace injuries, we ensure an electrical outlet is budgeted and included in construction planning.

  • We review plans, choices, and documentation to ensure guest needs have been properly considered.

    Example: Verifying height alignments between fixtures and furniture for ergonomic coherence.

We offer packages tailored to your needs

Case study

Institutional hotel investor

This client already owned multiple hotels and knew that poor FF&E/OS&E planning could lead to budget overruns, delays, or conflicts with operators and architects. They wanted to assess opportunities independently of hotel brands and secure furniching before final project approval.

  • FIGURZ granted access to its “Premium” tool so the client could calculate and challenge FF&E/OS&E budgets with each new opportunity.


    FIGURZ assessed the number of signed projects per year to propose a tailored package, allowing budget studies and validations for any potential project.

  • We analyzed the plans to ensure technical and financial alignment with the brand specifications.


    FIGURZ also confirmed that co-activity during installation was anticipated and included in the general contractor’s offer, ensuring clear scope definitions for future consultants.

  • Throughout the project, FIGURZ remained available to guide the client in making the best decisions for the fit-out process.

Experienced architect committed to design integrity

This architect had a solid background in hospitality and was determined to protect the FF&E budget from being gradually eroded by growing OS&E, logistics, or back of house requirements. Their aim was to avoid design compromises due to budget shortfalls later in the project.

  • FIGURZ provided a “Premium” subscription enabling the architect to challenge client budgets and schedules, and participate only in targeted tenders, both in France and internationally.

    FIGURZ also provided a specific consultancy to provide expert analysis of tender documentation.

  • FIGURZ reviewed the budget in relation to responsibility matrix, then created a checklist of missing elements and questions to ensure no area, service, or task was forgotten or underestimated.

    This enabled the architect to incorporate design and financial constraints right from the mock-up room phase.

  • The architect proposed an “Advanced” mission to the client to clarify all furnishing budgets, even those outside their direct scope. The goal: prevent oversights that could reduce the architect’s design freedom later.

    FIGURZ reviewed available documents (plans, construction setup, brand book, etc.) to detect risks or gaps and connected the client with appropriate partners where needed.

Join them in clarifying your projets today

What they say

“My client found the One shot study very useful, in parallel with our works costing, it reassured him about the overall budget”

Thomas - Architect

“It reassures me about the detailed study I've made of a project, and gives me a point of comparison during a presentation”

Adrien - AMO

“My feasibility studies no longer devour my weekly schedule thanks to FIGURZ's Premium offer”

Yulia - Operator

“FIGURZ's project tracking system makes it possible to take note of budget changes, and everyone is informed in just 1 click”

Laurent - Investor